In today’s ultra-competitive healthcare staffing landscape, having the right tools is no longer optional—it’s essential. At the heart of those tools is your Applicant Tracking System (ATS). Whether you’re placing travel nurses, therapists, or locum tenens professionals, your ATS has a direct impact on how efficiently and compliantly you can source, place, and manage talent.
Yet, not all ATS platforms are created equal—especially when it comes to the highly regulated and fast-moving world of healthcare staffing. So how do you choose the right one?
This buyer’s guide walks you through what to consider and why Assist ATS, built specifically for healthcare staffing firms, might be the purpose-built solution your firm has been searching for.
Why Healthcare Staffing Demands a Specialized ATS
Generalist ATS solutions may work for traditional recruiting, but healthcare staffing presents unique challenges:
- Credentialing and Compliance: Healthcare workers must have up-to-date certifications, licenses, and background checks. Your ATS needs to track expirations and ensure credential compliance by role and location.
- Speed and Volume: Open roles can go unfilled for hours—not days. Your system must streamline sourcing and allow recruiters to move fast without sacrificing quality or compliance.
- Job Order Complexity: A single staffing assignment may involve a blend of pay packages, shifts, credential requirements, and facility preferences that must be easily configurable and searchable.
- Candidate Experience: Healthcare professionals expect mobile-friendly communication and transparency. A clunky, outdated platform leads to drop-off.
That’s where Assist ATS stands apart.
Core Differentiators: Why Assist ATS is Built for Healthcare Staffing
Assist ATS was purpose-built from the ground up for healthcare staffing—by experts who understand its challenges. Here’s how Assist delivers where general ATS solutions fall short:
1. Healthcare-First Workflows
From the candidate application to credential submission, Assist is optimized for the realities of healthcare staffing. It enables recruiters to:
- Filter candidates by license, credential status, and availability in seconds
- Match professionals to jobs based on specialty, shift preference, location, and pay
- Manage credential expiration alerts automatically—so you never miss a renewal window
2. Credentialing & Compliance Built In
Assist ATS offers robust credential management features, including:
- Automated license verification workflows
- Role- and location-based compliance tracking
- Expiration notifications for recruiters and candidates
- Digital document storage and secure sharing
This means fewer manual touchpoints and faster placements—all while staying audit-ready.
3. Configurable Pay Packages & Job Templates
Not all contracts are created equal. Assist ATS makes it easy to configure:
- Travel packages with housing, mileage, and per diems
- Per-shift pay rates and differentials
- Facility-specific requirements
This lets you tailor offers and respond to client needs quickly, increasing your fill rate and client satisfaction.
4. Built on Salesforce for Power, Flexibility & Scale
Assist ATS is built natively on Salesforce, offering enterprise-grade scalability and customization. Unlike legacy systems, it integrates seamlessly with your CRM, marketing automation, payroll, or VMS tools—providing a single source of truth for your entire staffing operation.
5 Key Features to Look for When Buying an ATS for Healthcare Staffing
When evaluating ATS solutions, make sure your platform offers:
- End-to-End Credentialing Management
Can you verify, track, and alert on licenses, certifications, and backgrounds? - Healthcare-Specific Search & Match Logic
Does the system allow you to match candidates based on availability, shift, and compliance? - Customizable Job & Pay Templates
Can your recruiters easily create job templates based on common roles and packages? - Real-Time Reporting & Dashboards
Will you have insights into time-to-fill, credential expirations, and pipeline activity? - Integration Flexibility
Can the system integrate with your existing tech stack—like Bullhorn, VMS systems, or credentialing tools?
Assist ATS checks every box—and was designed specifically with healthcare firms in mind.
The Cost of Choosing the Wrong ATS
Choosing a generalist ATS may seem like a cost-saving move initially, but the long-term costs in missed placements, compliance issues, and frustrated recruiters can be enormous. Your ATS should be an accelerator, not an anchor.
Firms that switch to Assist ATS often report:
- Faster time-to-fill for priority roles
- Fewer compliance violations
- Improved recruiter productivity
- Enhanced candidate and client satisfaction
Conclusion: Invest in an ATS Built for You
Your healthcare staffing firm isn’t generic—your ATS shouldn’t be either. Whether you’re placing travel nurses or building a locum tenens division, the right technology foundation can make all the difference.
Assist ATS empowers you to move faster, stay compliant, and grow with confidence—all within a platform built for the realities of healthcare staffing.
Ready to see it in action? Schedule a demo today.