In the world of healthcare staffing, time is everything. Filling urgent shifts, maintaining compliance, and keeping clinicians engaged requires a non-stop workflow—and recruiters are often buried in repetitive, manual tasks that keep them from doing what they do best: building relationships and placing talent fast.
That’s where automation becomes a game-changer.
At Assist ATS, we’ve seen firsthand how automation built into a Salesforce-native platform can transform productivity. Below are the top 7 ATS automations that are helping healthcare staffing firms reclaim hours every week—and deliver better experiences for candidates, clients, and recruiters alike.
1. Credentialing Alerts and Expiration Tracking
Manually tracking license, certification, and credential expiration dates? Not anymore.
With Assist ATS, recruiters and credentialing teams get automated reminders for expiring items—days, weeks, or even months in advance. You can:
- Notify clinicians before their credentials expire
- Alert recruiters and compliance teams to follow up
- Automatically pause submissions for non-compliant candidates
This helps ensure your placements remain fully credentialed, reducing compliance risk while cutting down on manual follow-ups.
2. Shift Availability Reminders
Whether you staff per diem nurses or travel contracts, knowing a clinician’s availability is crucial—and time-sensitive.
Automate reminders for clinicians to update their shift preferences or availability weekly. You can even:
- Trigger reminders via SMS or email
- Auto-update availability in the candidate profile
- Remove unavailable candidates from live searches
This keeps your talent pool fresh and prevents wasted time on candidates who aren’t ready to work.
3. Submission Workflow Automation
The days of jumping between systems and emails to submit a candidate to a job order are over.
With Assist ATS, the submission process is fully automated:
- Pre-populated submission templates
- Instant document uploads from candidate records
- Automatic client notifications with tracking
Not only does this save recruiters time, but it also reduces errors and gets your candidates in front of clients faster.
4. Interview Coordination and Follow-Up
Coordinating interviews across clients, candidates, and recruiters is time-consuming.
Automate the process with:
- Calendar syncing and time slot selection
- Auto-generated confirmation emails
- Post-interview feedback forms sent automatically
This smooths out the scheduling chaos and ensures no interview ever falls through the cracks.
5. Job Match Notifications
Your recruiters are likely scanning the same types of jobs over and over to find matches for top talent.
Let your ATS do the work.
Assist ATS automatically surfaces new job orders that match a candidate’s preferences and qualifications. Recruiters are notified the moment an ideal match becomes available—no need for repeated searching or digging through stale reqs.
6. New Candidate Nurture Sequences
First impressions matter. Automate a professional, personalized welcome series when new candidates enter your system.
This could include:
- A welcome message from your team
- Credentialing checklist and documentation links
- Tips on how to stand out and get placed faster
These automations keep new candidates engaged and moving through the pipeline—without manual outreach every time.
7. Re-Engagement for Dormant Candidates
Got thousands of candidates sitting idle in your database? You’re sitting on gold. Assist ATS allows you to build automated re-engagement campaigns for dormant clinicians—based on their specialty, past placements, or last known availability. You can trigger messages like:
- “Are you ready for your next contract?â€
- “We have shifts available in your area!â€
- “Your credential is about to expire—let’s update itâ€
All without a recruiter lifting a finger.
Why It All Works Better on Salesforce
Here’s the secret behind all this automation: Salesforce. Because Assist ATS is built natively on Salesforce, we’re able to deliver automations that are flexible, fast, and easy to update—without needing a developer every time. You can customize workflows based on your exact process, specialty, or recruiter preferences.
And since Salesforce supports industry-leading integrations, you can connect these automations to tools like:
- SMS/text platforms
- Credentialing software
- Timekeeping and payroll systems
- VMS platforms and client portals
The result? A modern, streamlined workflow that scales with your staffing business.
The Bottom Line
If your team is still bogged down by repetitive tasks, you’re not just wasting time—you’re losing candidates, missing placements, and risking compliance issues. With Assist ATS, automation is built in—so you can work smarter, not harder.
Request a Demo to see how Assist ATS helps healthcare staffing firms save hours every week and fill more jobs—faster.